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Lexis® Practical Guidance: Procurement

Why Lexis® Practical Guidance: Procurement ?

Lexis® Practical Guidance Procurement covers all sources of South African Procurement law including common law, case law, Public Finance Management Act 1 of 1999, Local Government: Municipal Finance Management Act 56 of 2003, Preferential Procurement Policy Framework Act 5 of 2000 and Regulations.

Users have direct and convenient access to official forms, examples of templates, checklists and flowcharts which detail relevant processes that are involved in the procurement industry. These useful resources are downloadable and assist users in adhering to best practice and complying with stringent industry requirements and legislation.

With Lexis® Practical Guidance: Procurement you get:


Convenient online access to:
  • More than 110 Guidance Notes within 31 Topic Overviews
  • Forms, Precedents and Checklists – ensuring not a single step is missed
  • Legislation & Case Law – access to relevant cases at the click of a button
  • Practice Directives – know what the procedure is in different courts
  • 50 Other Useful Resources such as flowcharts, external websites and additional readings

Guidance on each step taken with Procurement:
  • Procurement law in South Africa
  • South African procurement policies and procedures
  • South African Constitution
  • Accounting officer roles
  • Strategy development
  • Procurement return on investment
  • Procurement risk management
  • Demand management framework
  • Procurement mechanisms
  • Quotation and tender process
  • International and strategic sourcing
  • Transversal contracts
  • Stakeholder management and kick-off
  • Spend management
  • Market analysis
  • Strategy development
  • Negotiations in procurement
  • Supplier relationship management
  • Contract management laws and principles
  • Disposal and reverse sourcing
  • Logistics and warehousing

Guidance Notes

Useful reference material that offers direct access to relevant case law, legislation and commentary works, and practical know-how on specific areas within Procurement.
A few key guidance notes are outlined below. The full list can be viewed in the complete table of contents.


Supplier Relationship Management Pillars and Process

This guidance note illustrates:

  • The important pillars which are required to successfully implement the supplier relationship management initiative between the organisation and their supplier
  • How to engage in supplier relationship management
  • The process involved in supplier relationship management
  • How the various pillars of supplier relationship management impact the relationship.
Users are further guided on how to engage in supplier relationship management by using the following resources:
  •  Supplier relationship management process
    o    Outlines the steps to be followed when engaging in a supplier relationship management process and how the suppliers must go about evaluating their relationship with management and other suppliers
  • Supplier relationship management matrix
    o    Suppliers are divided according to various tiers depending on their risk, spend and supplier priorities
    o    Allows suppliers to evaluate other suppliers based on these tiers and allows for them to assess their relationship with the organisation.

Demand Management

This guidance note explains what demand management is and its value in supply chain management. It further discusses:

  • The steps involved in the demand management process in a procurement firm
  • The outcome of demand management process.

It also provides an important resource:

  • The Annual Demand Plan for Treasury: A template that can be used by a business to insert their description of their goods, their advert date, envisaged closing date and their envisaged award date for annual demands

Framework Governing the Quotation Process

This guidance note discusses:

  • The framework governing the quotation process in the procurement of goods and services
  • How the quotation process works
  • What is involved in the quotation process

It also provides an important resource:

  • Threshold Values for Procurement: Detailing the various threshold values required for the commodity estimated values and the manner in which those goods are procured.

Practical Aids

Precedents, checklists and forms that can be used to offer advice confidently and execute tasks accurately
A few key resources are listed below. The full list can be viewed in the complete table of contents.

  • Checks and balances for tender documents
    • An outline of the criteria to be used when tender documents are received to ensure that they are fair and reasonable
  • Procurement cycle
    • Describes how the procurement cycle works and how the procurement process develops from the supplier relationship stage, to the demand management stage, to the procurement plan and sourcing stage. These stages work collectively rather than in isolation.
  • Performance scorecard
    • A template of what a performance scorecard should represent and how the user will be able to use this card in their procurement of goods or services.
  • Risk assessment template
    • Details how the suppliers will conduct a risk assessment for their business
    • Provides a template for the user to describe the risk, its impact and its likelihood
  • Procurement key performance indicators
    • Outlines the key performance indicators that are used when determining suppliers.
  • Performance scorecard
    • A template of what a performance scorecard should represent and how the user will be able to use this card in their procurement of goods or services.
  • List of risk factors
  • Questions for risk assessment
  • Annual demand plan for treasury
  • Contents of a procurement policy
  • Questions for determination of the functionality test
  • Four quadrant model
  • Categories of evaluation criteria
  • Steps involved in the tender process
  • Factors to be considered when conducting a needs analysis
  • Total cost of ownership model
  • Asset disposal document
  • Acknowledgement of receipt of goods

Authors








Kamogelo Mampane




NDip Elec Eng (Pretoria Technikon), Post Grad Diploma (University of Joannesburg), MCIPS, FCIPS, MBA (Henley Management College)

Kamogelo Mampane has 20 years' experience in Supply Chains, Engineering and Management operating at Executive and Board level. Kamogelo is a Founder and Chief Executive Officer of TK Global Experts, Advisory Board Chairperson of State Owned Entities Procurement Forum (SOEPF), a member of Chartered Institute of Procurement and Supply (CIPS) Africa Board and the Chairperson of Tshwane University Supply Chain/Logistics Advisory Board. Kamogelo was awarded the highest grade of the professional body status as a Fellow of Chartered Institute of Procurement and Supply (UK) or FCIPS. Kamogelo is a thought leader in strategic procurement, supplier and enterprise development, spend transformation or diversity and assists companies to leverage on supply chain and procurement to achieve South African development goals.







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